Updated 30 March 2026

Wrike Free Plan: Everything You Get and Everything You Don't

Wrike Free gives you Gantt charts, board view, and task management for up to 5 users and 200 active tasks. Here is exactly what is included, the limits that matter, and strategies to maximize your free usage.

Complete Feature Breakdown

Everything that is and is not included in Wrike Free, with the specific plan required for each missing feature.

FeatureFree?Details
UsersYesUp to 5 users
Active tasksYes200 active tasks (completed tasks don't count)
StorageYes2 GB total workspace storage
Board viewYesKanban-style boards for visual task management
Table viewYesSpreadsheet-style view of all tasks
Interactive Gantt chartYesTimeline view with basic dependencies
Task managementYesTasks with subtasks, descriptions, assignees, due dates
File sharingYesAttach files to tasks (within 2 GB limit)
Google Drive integrationYesLink and attach Google Drive files
OneDrive integrationYesLink and attach OneDrive files
Mobile appYesiOS and Android (basic task management)
Custom fieldsNoRequires Business ($25/user/mo)
Request formsNoRequires Business ($25/user/mo)
CalendarsNoRequires Business ($25/user/mo)
Custom workflowsNoRequires Team ($10/user/mo)
Custom dashboardsNoRequires Business ($25/user/mo)
Gantt dependencies (auto-reschedule)NoRequires Team ($10/user/mo)
Guest accessNoRequires Team ($10/user/mo)
Wrike ProofNoRequires Business ($25/user/mo)
SAML SSONoRequires Enterprise (custom pricing)
Slack/Teams integrationNoRequires Team ($10/user/mo)
Advanced reportsNoRequires Business ($25/user/mo)

The 200 Active Task Limit: The Real Constraint

The 5-user limit is straightforward. The 200 active task limit is what actually determines how long you can stay on Wrike Free. Understanding how tasks accumulate and how to manage them is the key to making the free plan work long-term.

Only active tasks count toward the limit. When you mark a task as completed, it no longer counts. This means teams that run sprints or follow a workflow where tasks are regularly completed and archived can sustain free usage much longer than teams that create tasks and leave them open indefinitely.

How fast do different team types hit 200 tasks?

Freelancer (1 person)

Tracking 3 to 5 client projects with 10 to 15 tasks each. Creates about 20 new tasks per month. Completes 15 to 18 per month.

Time to 200: 12+ months

Free works well long-term with basic task hygiene.

Small startup (3 people)

Running 5 active projects with 15 to 20 tasks each. Creates 60 to 80 new tasks per month. Completes about 50 per month.

Time to 200: 4 to 6 months

Manageable with weekly task cleanup sessions.

Agency (5 people)

Managing 8 to 10 client projects with 20+ tasks each. Creates 100 to 150 new tasks per month. Completes about 80 per month.

Time to 200: 2 to 3 months

Will likely need to upgrade within one quarter.

Development team (5 people)

Running sprints with 30+ tasks per sprint plus a growing backlog. Creates 80 to 120 tasks per month. Backlog grows continuously.

Time to 200: 1 to 2 months

Dev teams almost always need a paid plan quickly.

7 Strategies to Maximize Your Free Usage

1. Complete tasks weekly

Set a weekly routine to review all open tasks and mark completed ones as done. Completed tasks no longer count toward the 200 limit. A 15-minute Friday review can keep your task count in check for months.

2. Use subtasks instead of separate tasks

Instead of creating 5 separate tasks for a multi-step process, create 1 parent task with 5 subtasks. Subtasks in Wrike do count toward the 200-task limit, so this strategy only helps if you can consolidate steps into fewer tracked items. Use task descriptions and checklists within a single task for simple multi-step work.

3. Use labels instead of custom fields

Custom fields require the Business plan. As a workaround, use task labels (tags) to categorize tasks by priority, type, or department. Labels are free to create and apply. You will not get dropdown menus or numeric fields, but for basic categorization, labels handle 80% of what most teams use custom fields for.

4. Archive completed projects

When a project is finished, mark all its tasks as completed and consider deleting the project folder if you do not need it for reference. Keeping old projects with completed tasks does not count against your limit, but removing clutter makes it easier to manage your workspace.

5. Use Wrike for active work only

Keep your backlog in a separate tool (a simple spreadsheet works) and only move items into Wrike when they are ready to be worked on. This prevents backlog growth from consuming your 200-task limit. Move items from the spreadsheet to Wrike as capacity opens up.

6. Leverage Google Drive and OneDrive

The 2 GB storage limit on Free is tight. Instead of uploading files directly to Wrike, link them from Google Drive or OneDrive. Both integrations are included on Free. This preserves your storage while keeping file access within task context.

7. Monitor your task count monthly

Wrike does not prominently display your current active task count. Check it periodically by using the search function to find all active tasks. If you are approaching 180 to 190, it is time for a cleanup session or to evaluate upgrading to the Team plan at $10/user/month.

When to Upgrade: The Three Triggers

6+

You need a 6th user

The moment you need a 6th team member in Wrike, you must upgrade to Team ($10/user/month). There is no way around this limit. The Team plan supports up to 50 users, so this upgrade gives you significant room to grow.

Upgrade to: Team ($10/user/mo)

200

You hit the 200 task ceiling

If your task hygiene strategies are not enough and you consistently hit the 200-task limit, you need the Team plan for unlimited tasks. This is the most common trigger for small teams that accumulate tasks faster than they close them.

Upgrade to: Team ($10/user/mo)

Fields

You need custom fields

Custom fields are the feature most teams need but cannot get on Free or Team. If you need to track budgets, priorities, effort, or any structured data on tasks, you jump straight to Business at $25/user/month. This is often the most expensive upgrade trigger.

Upgrade to: Business ($25/user/mo)

How Wrike Free Compares to Other Free Plans

Every major PM tool offers a free tier. Here is how they stack up on limits and features.

ToolUsersTasksGanttStorageNotable Limit
Wrike Free5200 activeYes2 GB totalNo custom fields or workflows
Asana Free10UnlimitedNo100 MB/fileNo Timeline, no custom fields
Monday.com Free21,000 itemsNo500 MBOnly 2 users, very limited views
ClickUp FreeUnlimitedUnlimitedYes100 MB100 MB total storage is very tight
Trello FreeUnlimitedUnlimitedNo10 MB/file10 boards per workspace, no timeline
Notion Free1 (10 guests)No5 MB/uploadSingle user only for full access

ClickUp Free offers the most generous limits (unlimited users and tasks) but has severe storage constraints. Wrike Free is the only option with Gantt charts and a usable 5-user limit for small teams.

Frequently Asked Questions

How many users can I have on Wrike Free?
Wrike Free supports up to 5 users. All 5 users get the same access level. There is no way to add a 6th user without upgrading to a paid plan. If you need more users but want to stay free, consider having only active contributors as users and sharing results via export or screenshot with other stakeholders.
Does Wrike Free include Gantt charts?
Yes. Wrike Free includes interactive Gantt charts, which is unusual for a free project management tier. You can view tasks on a timeline, see basic dependencies, and adjust scheduling by dragging tasks. However, the Free plan Gantt chart does not include critical path analysis or baseline comparisons, which require Business or higher.
Can I use Wrike Free for client projects?
You can, but with limitations. Wrike Free does not include guest access, so clients would need to be one of your 5 users. There are no request forms for client intake, no branded workspace, and no proofing tools. For freelancers managing 1 to 2 clients with simple task lists, Free can work. For agencies managing multiple clients, you will need at least the Team plan for guest access.
What integrations are available on Wrike Free?
Wrike Free includes basic integrations with Google Drive and Microsoft OneDrive for file attachments. It does not include the full Wrike Integrate platform (400+ apps) or integrations with Slack, Microsoft Teams, Salesforce, or other business tools. Those require a paid plan. You can use Zapier as a workaround, but that adds another tool cost.
Do completed tasks count toward the 200 task limit?
No. Only active tasks count toward the 200-task limit. When you mark a task as completed, it no longer counts against your limit. This means teams that regularly close and complete tasks can use Wrike Free for much longer than teams that accumulate open tasks as a backlog. Good task hygiene extends your free usage significantly.
Can I export my data from Wrike Free?
Yes. Wrike Free allows you to export tasks and projects as CSV files. This includes task names, descriptions, assignees, due dates, and statuses. File attachments must be downloaded individually. If you decide to upgrade or switch tools later, you will not lose your data.
Is there a time limit on Wrike Free?
No. Wrike Free is free forever, not a time-limited trial. You can use it indefinitely as long as you stay within the 5-user and 200-task limits. Wrike also offers a separate 14-day free trial of the Business plan, which gives you access to all Business features temporarily. The two are independent: the trial ends after 14 days, but the Free plan continues.
What is the difference between Wrike Free and the Wrike free trial?
Wrike Free is a permanent free plan with 5 users and 200 tasks. The Wrike free trial is a 14-day trial of the Business plan that gives you access to custom fields, request forms, calendars, proofing, and all Business features. After the trial ends, your workspace reverts to the Free plan unless you purchase a paid subscription. You can use the free trial and then continue on the Free plan at no cost.