Updated 11 April 2026
Wrike Team vs Business: The $15/User Decision That Defines Your Workflow
Team costs $10/user/mo. Business costs $25/user/mo. The difference is $15/user/mo, or $1,800/year for a 10-person team. Here is what you get for that money.
Feature Comparison
| Feature | Team ($10) | Business ($25) |
|---|---|---|
| Users | 2-25 | 5-200+ |
| Storage per user | 2 GB | 5 GB |
| Custom Fields | — | ✓ |
| Request Forms | — | ✓ |
| Calendars | — | ✓ |
| Custom Dashboards | Basic | Advanced |
| Wrike Proof | — | ✓ |
| Automations | — | 50/month |
| Branded Workspace | — | ✓ |
| Advanced Reports | — | ✓ |
| AI Essentials | ✓ | ✓ |
| AI Elite | — | ✓ |
| Gantt Charts | ✓ | ✓ |
| Board View | ✓ | ✓ |
| File Sharing | ✓ | ✓ |
The Feature That Forces Most Upgrades: Custom Fields
Custom fields are the number one reason teams upgrade from Team to Business. Every growing team eventually needs to track data beyond the default task name, assignee, and due date. Priority levels, budget estimates, effort scores, client names, project phases: these all require custom fields.
On the Team plan, the only way to approximate custom fields is through tags, descriptions, or folder naming conventions. These workarounds become unmanageable once you have more than 10 active projects. Custom fields enable filtering, sorting, and reporting on structured data, which is essential for any team running more than basic task lists.
If your team currently uses spreadsheets alongside Wrike to track project metadata, that is a strong signal that you need Business. The cost of Business is almost always less than the productivity lost to maintaining parallel tracking systems.
Who Each Plan Serves
Team Plan
$10/user/mo annual
- Small teams of 5 to 15 people
- Basic task tracking and timeline management
- Teams that do not need structured intake (request forms)
- Simple collaboration without custom data on tasks
- Internal teams with straightforward workflows
Best for: Startups, small internal teams, and departments that need project visibility without workflow customization.
Business Plan
$25/user/mo annual
- Teams that need custom fields for structured data
- Marketing teams with creative approval workflows
- Agencies managing client requests via forms
- Operations teams building automated processes
- Teams larger than 25 users (Team caps at 25)
Best for: Marketing teams, agencies, operations teams, and any group that needs structured workflows with custom data.
Cost Comparison at Every Team Size
| Users | Team/mo | Business/mo | Difference/mo | Annual Diff |
|---|---|---|---|---|
| 5 users | $50 | $125 | $75 | $900 |
| 10 users | $100 | $250 | $150 | $1,800 |
| 25 users | $250 | $625 | $375 | $4,500 |
| 50 users | N/A | $1,250 | Team caps at 25 users | |
All prices on annual billing. Business minimum is 5 seats. Team maximum is 25 users.
Can You Start on Team and Upgrade Later?
Yes. The upgrade from Team to Business is seamless. All your data, projects, tasks, and folder structures are preserved. The billing change is prorated. There is no downtime or migration required.
However, there is a hidden cost to starting on Team when you know you will eventually need Business. Without custom fields from day one, your team will build workarounds: tags where custom fields should be, spreadsheet trackers for data that belongs in Wrike, and inconsistent naming conventions. When you upgrade to Business, you will spend time rebuilding workflows that could have been built correctly from the start.
The practical advice: if your team already uses spreadsheets or tags to track structured data (priority, budget, effort, client), start on Business. If your needs are genuinely limited to task assignment and timelines, Team is the right starting point.